Loyola University Chicago
AC-11: Access to Research

Each internal grant application has a copy of the policy: http://www.luc.edu/ors/internalfunding.shtml. Generic wording is as follows:
Scholarly papers, journal articles, posters, conference presentations, etc., that arise, directly or indirectly, out of the work supported by this grant program should be made available to the Loyola University community and beyond. Grant recipients should post relevant research products to Loyola’s eCommons (http://ecommons.luc.edu/) to the extent allowed by copyright. Grant recipients should negotiate with publishers if applicable to ensure that research products are open access.

Access & Use

Access Policy

There are two levels of access for works deposited in Loyola eCommons:

Open-access: The work may be publicly viewed by anyone, regardless of institutional affiliation.
Loyola-only: The work may only be viewed by current students, faculty, and staff of Loyola University Chicago or persons using a workstation on-campus.

Loyola eCommons encourages contributors to make their works available for open access whenever possible. However, in some cases, it may be necessary to restrict access to the Loyola community (for example, due to a prior agreement with a publisher).

In some cases, contributors may request that their items be restricted to Loyola-only access for a defined "embargo" period, after which they will be made available as open-access. For more information on this option, please contact us.

Use Policy

Licensed under a Creative Commons "Attribution / Non-commercial / No derivative works" agreement, works deposited in Loyola eCommons are freely available for online viewing, printing and download for the purposes of non-commercial research or private study only. Users may make or use personal copies in print or electronic format as permitted under statutory provisions of copyright law as amended, provided that:

The author(s), title and full bibliographic details of the item are cited clearly when any part of the work is referred to verbally or in the written form
A hyperlink/URL to the original Loyola eCommons record for the item is included in any citation of the work
The content is not changed in any way
All files required for usage of the item are kept together with the main item file

You may not:

Sell the whole or any part of an item
Refer to any part of an item without a citation
Amend any item or contextualize it in a way that will impugn the contributor's reputation
Remove or alter the copyright statement on an item

Failure to comply with this policy may result in the infringement of the author's intellectual property rights in the work.

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Content

Statement of Collection Scope

Loyola eCommons will seek to collect, organize, preserve, and provide access to academic and scholarly content produced by members of the Loyola University Chicago community which is of demonstrable value to the larger academic community and/or to the public, reflects the intellectual and academic standards of the university, and warrants enduring access.

What Can Be Deposited

Loyola eCommons will collect, preserve, and provide access to scholarly, pedagogical, and creative materials created by the Loyola community, as well as works documenting the intellectual life of the university.

Submissions must meet the stated requirements for acceptance, and should reflect the intellectual and academic integrity of Loyola University Chicago. Research submitted must comply with policies and procedures mandated by the Office of Research, especially in regards to safety regulations, use of human subjects, and intellectual property.

To qualify for inclusion in the collection, works deposited must either:

make some contribution to the body of research
be an original creative work (or a facsimile thereof)
comprise part of the teaching and learning process
represent a significant part of the public record of the activities of the university community
constitute a primary resource for further research and learning

Some examples of acceptable materials include:

journal articles
conference papers
presentation slides or videos
poster presentations
technical reports
field notes
data sets
theses and dissertations
maps, charts, graphs, drawings, or diagrams
photos and/or images
audio and video recordings
original creative works (writing, visual materials, music, choreography, etc.)
musical scores
bibliographies
syllabi
handouts
recorded lectures, discussions, or events
tests or other assessment tools
university publications

File Formats & Sizes

All digital file formats are accepted. Microsoft Word documents will be converted to PDF upon upload. Files of any size can be uploaded, though files larger than 25MB have the potential to cause problems with browser time-out during the upload process. For larger files, contact us.

If your materials are not in digital format, Loyola eCommons may be able to digitize and convert them for you. See Digitizing Your Materials for more information.

Copyright & Intellectual Property

When submitting materials, contributors must approve a license agreement, which grants Loyola University Chicago the non-exclusive right to reproduce and distribute the submission in electronic format. The author represents that the submission covered by this license is his/her original work and that he/she has the right to grant this license. The author further represents that the submission does not, to the best of his/her knowledge, infringe upon any third-party's copyright. See Copyright & Intellectual Property for more.

Review of Submissions

All submissions will be reviewed by Loyola eCommons staff prior to inclusion in the collection. Loyola eCommons reserves the right to make final decisions about what materials will be accepted. Once submissions are approved, they cannot be removed, except in the case of copyright violations. See Withdrawal Policy for more information.

What Cannot Be Deposited

Student works, other than final copies of theses and dissertations submitted for a Master's or Doctorate degree, or those appearing in an official Loyola publication
Items whose appearance in the collection violate a previous copyright agreement, such as an agreement between and author and a journal publisher (See Working with Publishers for more information)
Learning objects which might contribute to cheating or unfair advantage in academic work (such as tests still in use, answers to problem sets, etc.)

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Contributors

Contributors to Loyola eCommons may include any persons officially affiliated with Loyola University Chicago. This includes faculty, instructors, administrators, affiliated researchers, visiting scholars, and staff. Non-affiliated scholars may also contribute material if the work has been co-authored with a Loyola University Chicago author.

Student contributions are limited to final copies of theses and dissertations submitted for a Master's or Doctorate degree, or works that have been co-authored with a Loyola faculty member.

Persons who are no longer directly affiliated with the university, including emeritus professors or alumni, may also submit material, provided that the work originated, took place, or was finished within the context of the university's spheres of teaching, research, and learning.

All contributions will be reviewed by repository staff to determine if they meet the criteria for inclusion. Loyola eCommons reserves the right to make final decisions about what materials will be accepted. Users who repeatedly submit materials in violation of stated policies will be blocked from further contributions.

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Withdrawal

In general, once submissions have been approved and posted in Loyola eCommons, they cannot be removed, as they constitute a permanent record of the academic output of the Loyola University Chicago community.

However, the University Libraries acknowledge that there may be instances when it may be necessary to remove items from the repository in several cases:

The appearance of the item in the collection violates a previous copyright agreement, such as an agreement between and author and a journal publisher
Permission to deposit the material has not been properly obtained from the copyright holder(s)
The contributor(s) has failed to comply with the policies and procedures mandated by the Office of Research, especially in regards to safety regulations, use of human subjects, and intellectual property
The item may contribute to cheating or unfair advantage in academic work (such as tests still in use, answers to problem sets, etc.)
The item has been determined to contain false or libelous claims toward another individual or group

Works may not be withdrawn when a depositor leaves Loyola University Chicago. (The non-exclusive license agreement preserves the depositor's right to submit additional copies elsewhere.)

A withdrawal request may be initiated by the depositor or, in the case of a copyright violation, an internal or external entity. Requests for removal should be directed to ecommons [at] luc.edu and should include the item title, URL, and reasons for withdrawal.

After reviewing the request, Loyola eCommons staff will contact the requestor to let them know a work has been withdrawn, or, if withdrawal is not appropriate, to let the requestor know the reason(s) withdrawal was not completed.

If a withdrawal is requested due to an alleged copyright violation, Loyola eCommons staff will also notify the depositor. If it is found that copyright was not violated, access to the withdrawn item will be reinstated. Loyola eCommons and the University Libraries are not responsible for resolving copyright disputes.

The Loyola University Libraries are committed to providing open access to research through a suite of services, including collaboration, resource sharing, author rights management, digitization, preservation, and access by a global academic audience.

Please note, These 40 divisions are covered under the university policy which is only directly applicable to university funded research. They do not have individual policies.