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  • AASHE-STARS

The Sustainability Tracking, Assessment & Rating System™ (STARS) is a transparent, self-reporting framework for colleges and universities to measure their sustainability performance.

Overall Rating Silver
Overall Score 57.70
Liaison Jean-François Desgroseilliers
Submission Date May 31, 2016
Executive Letter Download

STARS v2.1

Polytechnique Montreal
PA-3: Participatory Governance

Status Score Responsible Party
Complete 1.25 / 3.00 Jean-François Desgroseilliers
Sustainable Development Advisor
Sustainable Development Office
"---" indicates that no data was submitted for this field

Do the institution’s students have a representative body through which they can participate in governance (e.g. a student council)? :
Yes

Do the institution’s students have an elected representative on the institution’s highest governing body?:
Yes

A brief description of the bodies and mechanisms through which students are engaged in governance, including information to support each affirmative response above:

Every student can run to be elected as officers of the two student associations (AEP, Undergraduate Students' Association, and AECSP, Graduate Students' Association). These two associations have statutory seats on various governing bodies at Polytechnique:
-the Board of Directors (conseil d'administration);
Polytechnique Montreal's Board of Directors is the main governing body of the institution. The Board discusses and approves the stategic orientations of Polytechnique. It ensures that Polytechnique is managed with expertise and integrity and it supports the efforts of the managing team towards good governance and developing the institution. It is composed of 11 members, including 3 professors and 1 student.

-the Academic Council (conseil académique);
Polytechnique’s Academic Council must be consulted on all policies and major projects regarding education and research. The Board of Directors or the Director himself may consult the Academic Council on other matters relating Polytechnique. The Academic Council also has the autonomy to look into any matter related to academic life. It shall ensure the implementation of policies that have been the subject of recommendations endorsed by the Board of Directors or that are under its jurisdiction and it plays an informative role to the Polytechnique community on academic issues. It is composed of 17 members, including 12 professors and 3 students.

-the Research Commission (commission de la recherche);
Polytechnique’s Research Commission (Commission de la recherche) is a consultative assembly of the Academic Council in charge of studying files, projects and structures for research and innovation. It is composed of 24 members, including 13 professors and 3 students (only one with voting power).

-the Studies Commission (commission des études).
Polytechnique’s Studies Commission (Commission des études) is a consultative assembly of the Academic Council in charge of analyzing the nature of academic projects regarding undergraduate and graduate credited programs. New courses and programs, revisions to existing courses and programs, and issues and initiatives that have an impact on studies are discussed and approved at the Studies Commission. It is composed of 23 members, including 12 professors and 3 students.

See http://www.polymtl.ca/rensgen/direction/instances.php for more information on the current composition of the bodies.


Do the institution’s staff members have a representative body through which they can participate in governance (e.g. a staff council)?:
No

Do the institution’s non-supervisory staff members have an elected representative on the institution’s highest governing body?:
No

A brief description of the bodies and mechanisms through which staff are engaged in governance, including information to support each affirmative response above:
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Do the institution’s teaching and research faculty have a representative body through which they can participate in governance (e.g. a faculty senate)?:
Yes

Do the institution’s teaching and research faculty have an elected representative on the institution’s highest governing body? :
Yes

A brief description of the bodies and mechanisms through which teaching and research faculty are engaged in governance, including information to support each affirmative response above:

One professor is elected by his peers to sit on the institution' governing body, the Board of Directors. This representative is elected by the Assembly of faculty members ("Assemblée des professeurs") of Polytechnique, which gathers all professors of Polytechnique . This right to a faculty representative on the Board is enshrined in the provincial Law on the Corporation of the École Polytechnique de Montréal : http://www.polymtl.ca/rensgen/doc/Loi_Corporation_EPM.pdf

The Assembly of faculty members ("Assemblée des professeurs") also elects representatives as officers on various governing bodies at Polytechnique:
-the Academic Council (conseil académique);
-the Research Commission (commission de la recherche);
-the Studies Commission (commission des études).
(for details regarding the bodies see the first description of this part of the credit)


Does the institution have written policies and procedures to identify and engage external stakeholders (i.e. local residents) in land use planning, capital investment projects, and other institutional decisions that affect the community?:
No

A copy of the written policies and procedures:
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The policies and procedures:
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Does the institution have formal participatory or shared governance bodies through which community members representing the interests of the following stakeholder groups can regularly participate in institutional governance?:
Yes or No
Local government and/or educational organizations No
Private sector organizations Yes
Civil society (e.g. NGOs, NPOs) No

A brief description of the bodies and mechanisms through which external stakeholders are engaged in institutional governance (including information about each stakeholder group selected above):

Les Comités d'orientation stratégique (COCEP, Strategic Orientation Committee) advise Polytechnique Montréal and its departments in the development and implementation of their programs. There is one COCEP for Polytechnique as a whole and one specific COCEP per department. Representatives from private sector firms and organizations sit on those committees.

Lists of members of those bodies are available online, for instance :
-Electrical Engineering : http://www.polymtl.ca/ge/reseaux-et-partenaires
-Computer Engineering: http://www.polymtl.ca/gigl/r%C3%A9seaux-et-partenaires/comit%C3%A9-dorientation-strat%C3%A9gique-cocep-et-entreprises-dans-le-domaine-du-g%C3%A9nie
-Mathematics and Industrial Engineering: http://www.polymtl.ca/magi/partenaires-institutionnels/cocep-et-r%C3%A9seau-g%C3%A9nie-indutriel


The website URL where information about the programs or initiatives is available:
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Additional documentation to support the submission:
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The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution and complete the Data Inquiry Form.