University of British Columbia
OP-5: Indoor Air Quality

The University of British Columbia is committed to ensuring its employees have a healthy and safe work environment which includes all campus buildings having an optimal level of Indoor Air Quality (IAQ). The UBC program on IAQ provides an organized approach on how to prevent and resolve IAQ concerns within building offices and other non-industrial work spaces occupied by UBC staff so that the quality of air is in compliance with provincial regulations and federal guidelines. The IAQ program is applicable to all buildings owned and/or maintained by UBC.

As described in the IAQ program, to avoid the occurrence of poor IAQ, preventative maintenance checks are carried out on building HVAC systems, heating and cooling pumps, as well as other mechanical systems by UBC Building Operations. These audits are used to identify and correct potential mechanical deficiencies that may lead to poor IAQ.

In cases where an IAQ issue still arises, the occupants experiencing symptoms or concerns are asked to inform their supervisor, building administrator, and/or local health and safety committee and complete an IAQ Referral Form so that an investigation can be initiated. The IAQ Referral Form is used to gather more background information and can help narrow down potential causes/pollutants leading to poor IAQ. Once the IAQ Referral Form is completed, either the Facilities Manager or Risk Management Services should be notified depending on the parameter that requires further investigation. For example, concerns about temperature levels, relative humidity, and drafts from diffusers are investigated by the Facilities Manager while concerns regarding chemicals, mold, and unusual odors will be looked after by Risk Management Services. A general walk-through and evaluation of the area of concern is then carried out where appropriate observations are noted, interviews are conducted, and measurements are made. Building drawings and plans, especially for the HVAC system, may also be consulted for additional information. Upon completion of the investigation, the source causing poor IAQ will be identified and the necessary controls will be developed and implemented to resolve the issue.

Additional information on Building Operations and how to enter a maintenance service request can be found at http://www.buildingoperations.ubc.ca/.