University of Connecticut
OP-14: Office Paper Purchasing

All of the paper purchased by the University is FSC Certified with 30% post-consumer recycled content, except for the occasional order of Inkjet Photo Paper, which is 0% FSC Certified. Last year, the University purchased only one pack of Inkjet Photo Paper. Further information regarding the University’s office paper purchasing standards can be found in the University of Connecticut Sustainable Office Guidelines, Section D.1: Paper.

http://ecohusky.uconn.edu/docs/progress/guidelines%202014.pdf

A University stockless office supply contract has been established to provide requisitioners a wide variety of economically priced office supplies delivered to the University the next day. This category does not include office equipment or office furniture.

Orders for office supplies may be placed by submitting a completed University of Connecticut Office Supply Requisition form directly to the Purchasing Department either in person, via campus mail, or by facsimile. Select the desired office supply items from the current approved catalog in conjunction with the customized office supply catalog. Retain the blue Requisitioners copy of the two-part form and forward the white copy to the Purchasing department, Unit 6076, for order entry. After your order has been placed, a computer-generated order acknowledgment will be forwarded to you referencing the pre-numbered Office Supply Requisition form. Your department’s account will be immediately charged for this order using the Office Supply Requisition number as the reference number. This number will be entered into FRS with an X prefix, similar to Transfer Voucher charges; Central Stores will be credited.

Central Stores personnel will deliver office supply orders directly to your department. You will be required to sign for the actual number of packages received. Immediately upon receipt of your order, inspect the contents against your computer-generated order acknowledgment. You will also receive a copy of the packing slip, enclosed in each order, which should be matched to your original Office Supply Requisition and the order acknowledgment. It is recommended that these documents be retained in your files. If the order is accurate and complete, no further action is required by you, the payment process will automatically proceed.

Report any problems or discrepancies immediately to the contracted vendor for resolution.

If a supply item needs to be returned to the vendor, simply complete the back of the appropriate packing slip and complete a University Form BO-800. Forward both documents with the item(s) being returned to Central Stores.

Contact Team 5 in the Purchasing Department, for assistance and a copy of the customized Office Supply Catalog, which contains more detailed instructions.

Paper purchases are centralized through our Central Stores. White paper purchases are the bulk of our purchases, and the University only sources at least 30% recycled content in its purchases.