Executive Letter

A letter from a president, chancellor or other high-ranking official (VP, provost, etc.) should be submitted with each STARS report.

Frequently Asked Questions

What is the best way to acquire an executive letter for our STARS submission?

Acquiring an executive letter may take some time. AASHE encourages institutions to notify the administration about this requirement several months prior to the anticipated date of submission. When uploading this letter during the submission process in the STARS Reporting Tool, PDF format is required.

Where do I upload the executive letter?

The letter itself may not be uploaded until after you hit the “Submit Report” button in the Reporting Tool. PDF format is required. Please see the “Submission Process” on the STARS website for more details.

Note: Letters with a long file name may not upload correctly. If you experience this issue, please save the file with a shorter name and try again.

What if we are ready to submit, but we don’t have the executive letter yet?

No worries! If you are ready to submit and are waiting for the executive letter, you may upload a placeholder document and proceed with the submission. You will have an opportunity to upload the actual signed letter during the collaborative review and revision process to follow. A finalized letter from a high ranking executive is required before the report can be formally published.

What information should be included in the executive letter?

Typically written on official letterhead, the executive letter serves as an introduction or cover letter for the institution’s STARS report. As such, the letter may include a description of the institution’s commitment to sustainability, background about the institution, key achievements or highlights from the report, and/or goals for future submissions.

Why is an executive letter required?

The executive letter serves as an indicator of administrative support for sustainability and the STARS process.

Who needs to sign the executive letter?

The letter may be from the institution’s president, chancellor, or other high ranking executive (e.g., a vice president or vice chancellor). While a letter from the president or chancellor is recommended, you have the freedom to identify an appropriate high-level executive for your particular context.

Example Responses

  • Sheridan College – Letter is on official letterhead from the Office of President, is signed by the president/vice chancellor and affirms that the report has been checked for accuracy. Also included is detail on progress made in advancing sustainability over time.
  • Wake Forest University – Letter is on official letterhead from the Office of President, is signed by the President and affirms that the report has been checked for accuracy. Also included is detail on progress made in advancing sustainability since the last STARS submission.

Common Issues Identified During Review

  • A letter from a president, chancellor or other high-ranking official (VP, provost, etc.) should be submitted with each STARS report (You will be prompted to upload the file during the final submission steps).
  • A file with a long file name may not upload correctly. The link to the file can be found in the top right hand side of the My Submission page after it has been formally submitted.

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