In This Article
- Frequently Asked Questions
- What is the best way to acquire an executive letter for our STARS submission?
- Where do I upload the executive letter?
- What if we are ready to submit, but we don't have the executive letter yet?
- What information should be included in the executive letter?
- Why is an executive letter required?
- Who needs to sign the executive letter?
- Example Responses
- Common Issues Identified During Review
A letter from a president, chancellor or other high-ranking official (VP, provost, etc.) should be submitted with each STARS report.
Acquiring an executive letter may take some time. AASHE encourages institutions to notify the administration about this requirement several months prior to the anticipated date of submission. When uploading this letter during the submission process in the STARS Reporting Tool, PDF format is required.
The letter itself may not be uploaded until after you hit the “Submit Report” button in the Reporting Tool. PDF format is required. Please see the “Submission Process” on the STARS website for more details.
Note: Letters with a long file name may not upload correctly. If you experience this issue, please save the file with a shorter name and try again.
No worries! If you are ready to submit and are waiting for the executive letter, you may upload a placeholder document and proceed with the submission. You will have an opportunity to upload the actual signed letter during the collaborative review and revision process to follow. A finalized letter from a high ranking executive is required before the report can be formally published.
Typically written on official letterhead, the executive letter serves as an introduction or cover letter for the institution’s STARS report. As such, the letter may include a description of the institution’s commitment to sustainability, background about the institution, key achievements or highlights from the report, and/or goals for future submissions.
The executive letter serves as an indicator of administrative support for sustainability and the STARS process.
The letter may be from the institution’s president, chancellor, or other high ranking executive (e.g., a vice president or vice chancellor). While a letter from the president or chancellor is recommended, you have the freedom to identify an appropriate high-level executive for your particular context.
- Sheridan College – Letter is on official letterhead from the Office of President, is signed by the president/vice chancellor and affirms that the report has been checked for accuracy. Also included is detail on progress made in advancing sustainability over time.
- Wake Forest University – Letter is on official letterhead from the Office of President, is signed by the President and affirms that the report has been checked for accuracy. Also included is detail on progress made in advancing sustainability since the last STARS submission.
- A letter from a president, chancellor or other high-ranking official (VP, provost, etc.) should be submitted with each STARS report (You will be prompted to upload the file during the final submission steps).
- A file with a long file name may not upload correctly. The link to the file can be found in the top right hand side of the My Submission page after it has been formally submitted.