San Francisco State University
PA-15: Workplace Health and Safety

San Francisco State University has a customized OSHMS based the ILCI, ( International Loss Control Institute), ISRS, (International Safety Rating System) and California’s Injury and Illness Prevention Program (IIPP) requirements in described in Title 8, California Code of Regulations, Section 3203, of the General Industry Safety Orders.

The University’s OSHMS contains the following elements from the California IIPP regulation:

Authority and Responsibilities

Compliance

Communication

Hazard Identification

Accident Investigation

Hazard Correction

Training and Instruction

Allow employee access to the program

Record Keeping

Health & Safety Committees

Some additional elements include:

Auditing

Risk Identification, Evaluation, and Monitoring

Accident Analysis

The SF State IIPP and associated management systems are used to maintain a safe and healthful campus environment for students, faculty and staff and establishes minimum requirements for implementing operation-specific safety plans to prevent occupational injuries and illness. All employees are required to comply with this program and related safety and health policies and practices.

Most elements function and interact using the Plan, Do, Check, Act, model.

HAZARD IDENTIFICATION SYSTEM

For example, the attached two charts show the interaction of processes that work to define the List of Hazards at SFSU, and how that Hazard Inventory interacts with other programs. Not shown on the chart is our newly developed phone app hazard reporting system that allows anyone in the SFSU community to use their phone to send a geolocated photo of a suspected hazard and text to EH&S for investigation,

COMMUNICATION SYSTEM

SFSU uses all of the familiar communication vehicles available for 2 way communication: email, dept safety meetings, training classes, toolbox safety talks, safety memos, make-it-safe awards, all hands meetings, campus memo articles, and safety committees.

SAFETY COMMITTEES

There are several joint safety committees operating on campus: radiation safety, laser/non-ionizing radiation, biosafety, institutional animal care and use committee (IACUC), chemical safety committee, facilities services safety committee, and the campus safety committee that has met monthly without missing a meeting since early 2015.

AUDITIING AND PROGRAM EVALUATION - (a “Check” function)

EH&S programs are audited internally by the EH&S department, and by the CSU Chancellor’s Office auditing department. Annually the CSU Risk Manager’s office also requires us to report on the status of several EH&S programs, Inspections, and Training compliance. Additionally, we are routinely “audited” by various government regulatory agencies. A copy of the annual “Smart Sheet” data for the annual EHS Report to CSU headquarters and our local University President is attached.

Systemwide EHS Annual Report Data Request Form 2022

https://app.smartsheet.com/b/form/2d0ece09563e4def95b67806e9c3a081

ACCIDENT/INCIDENT INVESTIGATION SYSTEM

At SFSU, EH&S uses a modified Systematic Causal Analysis Technique developed by the International Loss Control Institute to identify all potential immediate and underlying (root) causes of events. This allows us to focus on any and all causal issues that may have caused the event, NOT just those that actually did contribute to the event. This is a much more powerful tool that allows us shore up potential weaknesses and maximize our accident prevention efforts.

ACCIDENT ANALYSIS

We review loss data to identify trends, and areas for focus. This acts as a “check” on the accident investigation process.

In the year 2021, Days Away Cases, Days Restricted Cases, and Other Recordable Cases were recorded along with Total Hours Worked.

Data from Marc Majewski, Director of Environment, Health, and Safety