STARS Liaison
The STARS Liaison is the main point of contact for STARS at an institution, and should be kept up-to-date to ensure that institutions continue to receive important STARS news and information. There is only one STARS Liaison per institution.
On the Manage STARS page of AASHE Accounts, existing STARS Liaisons and Administrators may update the STARS Liaison by clicking the edit button and selecting a different liaison. The user must first have an AASHE account in order to be added as a STARS Liaison.
Reporting Tool Users
On the Manage STARS page of AASHE Accounts, STARS Liaisons and Administrators may add as many other users as they wish to help enter and/or review data in the Reporting Tool:
- Administrators can manage and share data, add/delete users, download published reports, add/edit responsible parties, and submit reports. Administrators may want to restrict this level of access to their immediate team or the committee leading the process.
- Data entry users can enter and save information in credits, and can download a currently active submission set from Report Builder. Individuals who are actively collecting information may get this role so they have the ability to edit data in the tool directly.
- Observers can view the information saved in completed credits via the Report Preview function. For example, provosts/department heads and/or peer reviewers may get Observer status so that they can preview a report before it is submitted.
Note that each user will need have an AASHE account to be added as a Reporting Tool user. You can invite someone to create an AASHE Account via the Invite a User tool.
Each new user added will receive an automated email inviting them to contribute to your STARS Report or else prompting them to create an AASHE account if they have not already done so.
STARS Liaisons and Administrators can update access levels of any user at any time through the Manage STARS page of AASHE Accounts.
Responsible Parties
Administrators also have the option to create a roster of “responsible parties” that may be associated with specific credits. The responsible party for each credit should be a staff member, faculty member, or administrator who is willing to affirm that the information submitted is accurate and can respond to questions regarding the data. When the institution submits a report, the responsible party’s name will be made public alongside the information submitted for the credit.
Administrators may add and edit responsible parties in the Responsible Parties tab in the Overview section of the Reporting Tool. Once a Responsible Party has been added to the roster, their name will be available in the Responsible Party drop-down menu at the bottom of each credit in the Reporting Tool.
Administrators may also delete Responsible Parties, however, the system will not allow for a Responsible Party to be deleted if they are associated with a credit in a published STARS report, as doing so would invalidate the online report.
Executive Contact
Institutions have the option to add a STARS Executive Contact, if they want to copy additional staff members on news of report publications. There is only one Executive Contact per institution.
Existing STARS Administrators may change the Executive Contact in the Contact tab in the Overview section of the Reporting Tool. The Executive Contact does not have to have an existing AASHE account to be added.